Supply Chain and Admin – Plan International

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Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. 
 
Plan International Jobs in Ethiopia 2022
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
 

Quick Details about the jobs

  • Supply Chain and Admin
  • Location: Gambella
  • Type of Role: Supply Chain
  • Reports to: Emergency Responce Manager
  • Grade: D1
  • Closing Date:11 June 2022

Jobs Description

The position holder will be responsible to coordinate and monitor procurement services, transport services, inventory management service, and office management and administrative services for the Plan international Ethiopia Gambella Program Area as per the organization policy manuals, SOPs and standards.
In addition, the Job holder is responsible to manage and monitor rental vehicles, PIE fleet utilization, logistics and administration related budget utilization, proper allocation of office supplies, up-to-date general maintenance of PIE Gambella Program Area offices/ satellite & Sub Offices, lease assessment, identification and contract preparation, processing payments of lease agreements, team management, conducting other related administrative activities.
The position holder will be responsible to coordinate and monitor procurement services, transport services, inventory management service, and office management and administrative services for the Plan international Ethiopia Gambella Program Area as per the organization policy manuals, SOPs and standards.
In addition, the Job holder is responsible to manage and monitor rental vehicles, PIE fleet utilization, logistics and administration related budget utilization, proper allocation of office supplies, up-to-date general maintenance of PIE Gambella Program Area offices/ satellite & Sub Offices, lease assessment, identification and contract preparation, processing payments of lease agreements, team management, conducting other related administrative activities.

Accountabilities And Main Work Activities:

  • Oversee management of procurement and other related emergency logistic services to ensure goods and services are purchased in time to facilitate emergency project implementation at the same time ensuring the organization receives value for money.
  • Coordinate efficient and effective organization of Goods, services & Work Procurements ensuring supply planning and proactive front-end procurement support to meet project needs and requirements, achieving compliance to Donor, Grants and Plan International procedures and systems and upholding high standards in procurement ethics
  • Engage with the Programme Leads on the development of the Detail Implementation Plans providing key procurement components in collaboration with all other procurement staff as well as leading on the implementation, monitoring and reporting of the procurement progress.
  • Perform effectively all vehicle fleet management activities including, technical inspection, vehicle scheduling and allocation, equipping the vehicles with all the necessary safety and recovery items, PO preparation and payment for rental vehicles and reporting, and other related activities.
  • Receive vehicle requests in a timely manner in the form of completed PR from different departments and sub offices .
  • Communicate timely and place orders to the vehicle suppliers to send vehicles for inspection.
  • Conduct effectively all stock inventory management activities including having purchased items inspected, receiving and updating inventory balance, issuing and distribution per approved request, recording the inventory transaction by ensuring proper stacking and safety in the warehouse, and other related activities.
  • Approve stock release request for outgoing supplies
  • Ensure inspection of all supplies received from suppliers and appropriate documents are completed for issuing and dispatching.

Qualification:

  • Education at BA Degree level such as Logistics, Supply Chain Management, Business Administration, Management, Economics and any other related field of studies.
  • Demonstrated experience scheduling and managing service requests from multiple departments.

Experience:

  • 5 (five) years demonstrated relevant logistics and supply chain related work experience out of which 2 (two) years must be in a supervisory position with supervisory responsibility in a Corporate, UN or NGO environment
  • Significant experience in large scale logistical function both emergency and development programs.

How to Apply?

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