Administrative Assistant at UNICEF Ethiopia

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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

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Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

Application Deadline: September 21, 2022.

Jobs Description

Based in Addis Ababa, the Administrative Assistant is accountable for procedural and some specialized communications, operational and administrative support services. The incumbent will be responsible for executing a broad variety of routine tasks requiring a thorough knowledge of UNICEF administrative procedures, processes, and policies.

How can you make a difference?

Managing conference booking requests and payments:

  • Ensure daily monitoring of all Conference booking requests on SharePoint.
  • Thoroughly review the requests and liaise with the requester section if any additional information is required.
  • Obtain a funding source before starting to send out the price quotation request.
  • Ensure to maintain an updated list of hotels cleared by UNDSS.
  • Sending the price quotation request to a minimum of three hotels and following up with the service providers to get the proforma on time.
  • Compile the collected proforma, prepare a competitive matrix, and send it to the respective section or office for review and approval. Once approval is received, prepare a guarantee letter for confirming reservation.
  • Attaching all proformas collected on “ECO Conference service request”.
  • Adhere to all communications regarding the conference request, it must be within the “ECO Conference service request” platform.
  • Ensuring to obtain confirmation of service arrangement from respective section, if required, approval of uncommon requests.
  • Liaise the service provider immediately after the service is provided to submit the invoices.
  • Send the invoice to get them certified by the focal staff of the section within 1 to 3 days once the invoice is received.
  • Coordinate with the Administrative associate for issuance of MIGO or Service Entry Sheet.
  • Preparing payment requests and submission to finance for finalization. Follow-up for payment finalization and notify the service provider.

Qualification:

  • Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Experience:

  • A minimum of 5 years of relevant administrative or clerical work experience is required.
Workplace: Addis Ababa, Ethiopia.

How to Apply?

Interested applicants can read the job descriptions and requirements from jobs offer organization carefully and be sure to fill out the online application completely and accurately.

Then to apply, go to https://jobs.unicef.org/cw/en-us/job/554963

NB: Please download (link is given below) the full advertisement and read it carefully.

Application Deadline: September 21, 2022.

Only shortlisted candidates will be contacted for interviews.

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