How to write application letter that makes you competitive? If this is your question, you are in the right place. Today, we provide the best answer with sample application letter templates.
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Applying for jobs without an application letter is bad practice. Because your application letter is the only way to show yourself to a potential employer in an organized way, it describes your background history in a clear and engaging paragraph format.
When you apply for your dream job, you have to attach your application letter along with your CV. But you don’t know how to write application letter. Don’t worry, we’ll give you what need.
In this article, we are going to see how to write application letter that makes you competitive and separates you from the crowd. We will define an application letter, discuss the different types and components of an application letter, and provide guidelines for writing an engaging application letter.
What is an Application Letter?
An application letter is a letter attached to your resume when you apply for a job. It’s also called a cover letter most time. Application letters provide full information about you in paragraph form. It requests your address, the address of the company where you applied, your date of birth, your educational background, what you bring to the company, your skills, and any qualifications you have for the job.
Your application letter must be short and grammatically correct. Also, you have to follow the structure of the application letter. Otherwise, you may lose the purpose of the letter.
What is the Purpose of an Application Letter?
The purpose of the application letter is to provide extra information and support your CV or resume.
Since you are writing for potential employers, you can add skills and experience you have for the job by stating the job’s title.
Also in your application letter, you can explain why you are fit for the job and where you found the job list. In short, you can describe in a letter what skills you have and what you can contribute to companies if they hire you.
Types of Application Letters
Before you start to write application letter, you must identify the types of application letter you will write depending on what you need it for.
There are different types of application letters. But we are going to see 4 of them only.
1. An application letter for a job
A job application letter is one of the most commonly used by job seekers. One way or another, you have been used before if you are a graduate or looking for a job.
A job application letter has a unique style that makes it different from other application letters.
Here are some examples of jobs application read and understand the way different from other application letters.
Application letters always focus on the job position you apply for and the company’s employers. You state the company name; the job’s position name, and the quality and skill you have that is used for the company’s growth.
Application letter for scholarship
If you are a college or university student and want to apply to an educational institution, you have to write an application letter along with your CV. Scholarship application letters are mostly used by those who seek to study and grow their level of education.
Application letters for the scholarship are different from job application letters and others by the style of writing and format.
Here is a sample to see the difference with other application letters.
Scholarship application letters focus on the institution you want the scholarship at and the fields you want to study. You can include the grade you have and why you want to study at that institution.
3. An application letter for admission
Admission application letters are used by people who want to get permission or be allowed to enter a company, organization, or institution. Most of the time, this type of application letter is used by NGO workers.
Here is an example of an admissions application letter.
Application letter for admission is written for the company or institutions you want to have their permission to get full access and work under the company or institution. In short, an admissions application letter gives you recognition by the company or institution.
4. An application letter for an internship
An internship application letter is a letter written to get an internship opportunity at a specific company or institution. If you are a college or university student, you may write an internship application letter to get into an internship program.
The purpose and format of an internship application letter are different from other types of application letters. Below, you can check the sample and see the difference.
In your internship application letter, you ask for support and permission to give an internship program. You must include your address, university or college you came from, company name, and in which department you want the internship program in your letter.
Components of an Application Letter?
To write application letter, you have to know its components. Like other essays, application letters have a format and style to follow.
When you write application letter, check that the following components are included in the letter:
1. The header part of the letter
The header part of the application letter consists of your full address and company address. These include your full name, phone number, email, and address location. For the companies, including the company name, company address, and date of the letter.
Check out the sample below (only the header parts of the letter).
Name: -Meron Assefa Girma
Phone No.:- +2519**002*92
E-mail:- [email protected]
City: – Addis Ababa, Ethiopia
Company name: – Huawei Technologies Co., Ltd
Address: – Addis Ababa, Ethiopia
Date: – August 23, 2022 G.C
2. The introduction parts
In the introduction part, you must include the letter recipient’s name or use the pronoun of the person who read the letter.
If you know the name of the employer or HR manager, it’s good; if you don’t, you can say madam or sir in a letter.
Also, you must provide a little introduction about yourself in the first part of the letter. As an introduction, write your name and your qualifications.
Check the sample below.
Dear Hiring manager,
My name is Meron Assefa Girma and I am graduated from Bahirdar University in Mechanical Engineering.
3. The main body of the letter
In the body section, you write about the position you apply for, what you contribute to the company, your previous experience, and the expertise or knowledge you have to join the company.
When you write application letter, you have to give focus on the main body of the letter because this part contains the main reason and purpose for which the letter is written.
Check out the main body part of the letter sample below.
Accordingly, I have written this letter of application in search of an open jobs position as Document specialist / Project management assistant and I would like to express my deepest gratitude to apply for job vacancy in your company. In my previous career I have served as team leader at Hayatcom IT PLC, a Huawei subcontractor, and as supervisor at Adiu Communication Service PLC, a Nokia subcontractor, gaining invaluable experience that will enable me to contribute to the company’s success. I hope with my expertise and knowledge of fields, I am the best candidate for the job.
4. The closing or conclusion part
In the closing section, you conclude your letter. When you write this section, you have to brand yourself for the company or institution you write the letter for. Try to impress them with the strong interest you have in joining their company.
Check the sample below for the closing or conclusion section of the letter.
I believe in excellence and have always dedicated myself and my talents to achieve your company’s goals. My positive attitude is the valuable asset to the company. I hope to hear from you soon and to schedule an interview to learn more about the organization.
I look forward to discussing my strong interest in this opportunity. Thank you for taking the time to examine my application.
5. The signature part of the letter
The signature part in the application letter is included under the closing part. These are the main important parts of the letter, but most of the time they can be forgotten.
When you write application letter, you have to be polite and have good manners. In the signature section, you can write your name again along with your signature.
Check out the sample below in the signature section of the letter.
Meron Assefa Girma
Tips to write Application Letter that Stands out
You can use different techniques and tips to write an engaging application letter by referring to an application letter sample or template.
But, to write application letter that stands out you have to make a research what types of application letters you write.
As tips, you can do the following:
1. Researching the company or institution
Depending on the application letter you write, you have to do some research about the company. Check the company’s background history, its product or service, its department structure, and any other information that may be useful to you.
2. Highlight the purpose of the application letter.
When you write application letter, you have to highlight the main purpose of the letter to make it clear.
You have to express why you wrote the letter, why you need the position, why you are fit for the position (including your education level and experience), and what you contribute to the company.
3. Try to show your skills and achievements in your letter.
In your application letter, you don’t have to write long paragraphs, but you have to put all the necessary information that you may use to give you an advantage over others.
As much as possible, you have to include the skills and achievements you have. It must be short and clear.
4. Proofread for errors.
Before you send or submit, you have to check for any grammatical errors. Your application letter must be free from spelling, grammatical, and punctuation errors.
An application letter is a written document that attached to a CV when you apply for jobs or any uses. To write application letter that makes you competitive, you have to know what types of application letters you have to use.
Generally, when you write application letter, you have to write in chronological orders. Make sure your application letter includes the headers, the introduction part, the main body of the letter, the closing, and the signature part of the letter, to write a letter that stands out.
Frequently Asked Question (FAQ)
What is Application letter?
An application letter is a letter attached to your resume when you apply for a job.
Types of application letter
1. Jobs application letter.
2. Scholarship application letter.
3. Admission application letter.
4. Internship application letter.
What is the components of application letter?
1. Header Part
2. Introduction part
3. Main body part
4. Closing part
5. Signature part